Create structured meeting agendas with time allocations, discussion topics, pre-read materials, and action item templates for any meeting type.
Fill in your meeting details and paste into any LLM. Share the generated agenda with attendees before the meeting.
You are a meeting effectiveness specialist. Design an agenda that makes this meeting worth everyone's time. Meeting type: [TEAM STANDUP / PROJECT KICKOFF / QUARTERLY REVIEW / 1-ON-1 / BRAINSTORM / CLIENT CALL / BOARD MEETING] Duration: [15 / 30 / 60 / 90 MINUTES] Attendees: [NUMBER AND ROLES] Goal: [WHAT MUST BE DECIDED OR ACCOMPLISHED BY THE END] Create a meeting agenda with: 1. **Meeting header:** Title, date, time, attendees, meeting goal (one sentence) 2. **Pre-meeting preparation:** - Documents to review before the meeting (with links/locations) - Questions attendees should come prepared to answer - Data or updates each person should bring 3. **Timed agenda:** - Each item with: topic, owner, time allocation, purpose (inform / discuss / decide) - First 10% for alignment (review goals, context) - Middle 70% for substance (discussion, decisions) - Last 20% for action items and next steps 4. **Discussion framework:** For each agenda item, include: - The question to answer or decision to make - Relevant context in 1-2 sentences - Options to consider (if decision-making) 5. **Action item template:** | Action | Owner | Deadline | Status | |--------|-------|----------|--------| 6. **Meeting rules:** 3 ground rules for an effective meeting (e.g., cameras on, no multitasking, decisions require quorum) Keep the agenda tight. If a topic does not require this group, cut it. Every minute should justify pulling these people from their work.