Describe the situation and what you need to communicate. Get a polished email with the right tone, structure, and call to action.
Fill in the context and relationship details. Adjust the tone before sending.
Write a professional email for the following situation. Make it sound like a human wrote it, not AI. Situation: [DESCRIBE WHAT HAPPENED AND WHAT YOU NEED TO COMMUNICATE] Recipient: [WHO IS THIS FOR: boss, client, colleague, vendor, professor] Relationship: [FORMAL / SEMI-FORMAL / CASUAL-PROFESSIONAL] Tone needed: [APOLOGETIC / ASSERTIVE / APPRECIATIVE / URGENT / DIPLOMATIC / NEUTRAL] Desired outcome: [WHAT DO YOU WANT THEM TO DO AFTER READING THIS] Write the email with: 1. Subject line: Clear and specific (not vague like "Quick question" or "Following up") 2. Opening: Get to the point in the first sentence. No "I hope this email finds you well." 3. Body: - Context (only what they need to know, no over-explaining) - The key message or request - Any relevant details or attachments referenced - Keep under 150 words total 4. Closing: Specific next step and deadline if applicable. Not just "let me know." 5. Sign-off: Appropriate for the relationship level Also provide: - An alternative version with a slightly different tone in case my first instinct was off - One thing to never say in this type of email - If this is a sensitive situation: key phrases that de-escalate vs. phrases that make it worse